The name of this Association will be the Iowa Health Sciences Library Association (hereinafter referred to as the Association), a subdivision of the Iowa Library Association (hereinafter referred to as ILA).
The purposes of this Association will be to promote health sciences library services; to provide a forum for exchange of ideas; to monitor and make recommendations regarding legislation affecting Iowa health sciences libraries; to develop and strengthen relationships with cooperative and network activities within Iowa and the nation; and to be an effective part of the National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR).
Section 1. Membership will be available to personal members of the ILA who are interested in health sciences librarianship. All ILA members who indicate interest on the ILA membership form will be members of the Association upon payment of dues.
Section 2. Each Association member will have one vote.
Section 3. Dues will be determined annually by the Executive Committee. Changes to the dues will be approved by a majority vote of the Association members present at the Annual Business Meeting, and will be payable with ILA dues.
Section 1. The officers will consist of the Chair, Vice Chair (who will be Chair-Elect), and Secretary/Treasurer.
Section 2. Officers will be nominated by the Nominating Committee (see also Article VII). Nominations will also be accepted from the floor at the Annual Business Meeting. Consent of the nominee must be obtained prior to nomination. Election will take place at the close of nominations during the Annual Business Meeting.
Section 3. Officers will serve a one-year term beginning January 1 following the meeting at which they were elected.
The Chair and Vice Chair will serve one elective term; however the Secretary Treasurer may serve two consecutive elective terms.
Section 4. Qualifications for office consist of paid membership in ILA, membership in the Association, and willingness to serve.
Section 5. In the case of a vacancy, the Chair will be replaced by the Vice Chair. Other mid-term vacancies will be filled by appointment of the Executive Committee (see also Article V). Such appointees will complete only the term for which they were appointed. Page 113
Section 6. Duties of the officers will be those normally pertaining to their respective offices.
Section 1. The Executive Committee of the Association will consist of:
All members of the Executive Committee should be paid members of ILA and hold membership in the Association and will serve a one year term beginning January 1.
Section 2. The Executive Committee will meet at the ILA Annual Conference prior to the Annual Business Meeting and at other times at the discretion of the Chair.
Section 3. A quorum will equal the number of members attending the Executive Committee Meeting. A 2/3 majority will decide an issue. The Chair will participate in discussions and will vote on all issues.
Section 4. The Executive Committee may call meetings of the membership in addition to the Annual Business Meeting.
Section 5. The Executive Committee will have the power to act on behalf of the membership of the Association between meetings of the Association. Business may be conducted by e-mail and voting by electronic ballot.
Section 6. The Executive Committee will be responsible for programs, awards and Bylaws revisions.
Section 1. There will be an Annual Business Meeting during the ILA Annual Conference. Special meetings may be called by the Executive Committee provided that notification is sent to the Association membership at least thirty days prior to the meeting as deemed necessary to conduct the business or the programs of the Association.
Section 2. A quorum will equal the number of members attending the Annual Business Meeting or special meeting. A 2/3 majority will decide an issue.
Section 3. Voting for the election of officers, changes to dues and bylaws revisions will take place at the Annual Business Meeting. Other business may be conducted at special meetings, by postal mail, or by email and electronic ballot at the discretion of the Executive Committee.
Section 4. Electronic Voting
The officers or executive bodies of the Iowa Health Sciences Library Association may vote and conduct elections electronically as provided by the Bylaws. Guidelines and procedures are established in accordance with ILA electronic voting policies, subject to review by the ILA Bylaws and Organization Manual Committee, in order to comply with the laws of the State of Iowa.
Votes of the Officers and Executive Committee of the Iowa Health Sciences Library Association
Electronic elections and votes of Association as a whole
Section 5. The Association may conduct programs at the ILA Annual Conference, planned in cooperation with and approved by the ILA President.
Section 1. The Nominating Committee will consist of the Chair, Vice Chair, and a Member at Large appointed by the Vice Chair. This committee will serve a one-year term. The Vice Chair will serve as the committee chair.
Section 2. Other Association committees may be appointed by the Chair as recommended by the membership or the Executive Committee.
Section 1. The Association may be dissolved by membership vote at the Annual Business Meeting.
Section 2. The Association will be dissolved by the Iowa Library Association Executive Board if it fails to comply with ILA subdivision requirements.
The Bylaws may be amended by 2/3 majority vote of the members attending the Annual Business Meeting.
Proposed changes must be submitted to the membership in writing at least 30 days prior to the vote.
The rules of order governing the Association will be Roberts Rules of Order Newly Revised, in all cases where they are applicable and when not in conflict with the Bylaws of the Association or the Iowa Library Association.
Adopted October 1985
Revised, October 1993
Amended, October 1994
Revised, May 2002
Revised October 2008
Revised October 2010
Revised February 2012